by | Nov 6, 2023

Your Event Budget Could Be Better Spent – Here’s Why

By Account Manager, Myra Austin

In the world of marketing, allocating your budget wisely is crucial for achieving a strong return on investment (ROI). One key area that frequently generates concerns is event budgeting. Companies routinely spend a significant portion of their public relations expenditures on events, hoping to gain a variety of benefits. In this blog, we will look at why your event spending might be better spent elsewhere.


Expenses Associated with Events

Events come with a significant price tag. The costs for renting venues, hiring necessary resources for attendees, catering, and promotional efforts can quickly add up. The expenditures of hosting events are not to be taken lightly, as they directly impact your overall PR budget. When evaluating the worth of events, it’s essential to consider whether these costs are justified by the expected outcomes.

For instance, renting a venue often involves not only the rental fee but also additional expenses for equipment, decorations, and sometimes even transportation and accommodation for out-of-town attendees. Catering, while providing a pleasant experience for guests, can significantly strain your budget. And then there’s the promotional phase, where you invest in marketing materials, advertising, and outreach to ensure that the event reaches its desired audience.

Limited Reach

While events are excellent for networking and connecting with your existing audience, they often have a limited reach when it comes to attracting new audiences. Events primarily draw attendees who are already familiar with your brand or industry, and while these individuals are valuable, they may not contribute to substantial growth in your customer base.

Moreover, focusing solely on events can hinder your brand’s ability to reach new, untapped markets. In an ever-evolving business landscape, it’s crucial to explore avenues that can broaden your brand’s exposure beyond the confines of a physical event. Digital platforms, social media, and online marketing campaigns can offer a broader and more diversified reach, making them a more versatile choice for reaching new audiences.

The Digital Age

We live in a digital age where information is predominantly consumed online. People turn to the internet for answers, information, and content. In this landscape, investing a significant portion of your PR budget in physical events may not always align with the way your target audience engages with content.

Digital platforms and online marketing campaigns provide cost-effective and scalable methods to connect with a broader audience. With the ability to reach global audiences and track engagement and conversion rates more accurately, digital strategies often prove more efficient in this age of information. Leveraging the power of the internet to engage with your target demographic can result in a better allocation of your PR budget.

event setting with attendees

Hard to See Clear ROI

One of the inherent challenges of investing in events is the difficulty in quantifying their direct impact on your brand’s reputation and bottom line – and this is something we commit to making clear in terms of our own digital services offering. While you can track attendance, gather feedback, and assess the immediate response, it’s often challenging to establish a clear return on investment. This lack of clarity can make it hard to justify the allocation of a significant portion of your PR budget to events.

In contrast, digital PR efforts offer more precise measurement of outcomes. Online campaigns allow you to track key performance indicators, such as website traffic, lead generation, and conversion rates, providing a clearer understanding of the results generated from your PR efforts. This transparency can help you make data-driven decisions and allocate your budget more effectively.

Environmental Concerns

With an increasing emphasis on environmental sustainability, hosting large-scale events can be viewed as wasteful and unsustainable. Allocating a substantial portion of your PR budget to events may not align with your brand’s commitment to environmental responsibility.

Redirecting your PR budget to eco-friendly initiatives or digital campaigns can not only save resources but also align your brand with a growing global concern for sustainability. This can be a powerful way to position your brand as socially responsible and environmentally conscious, which can resonate positively with your audience.

Flexibility and Adaptability

The world can change rapidly, as highlighted by the COVID-19 pandemic. Events often require long planning cycles, and unforeseen circumstances can disrupt them. When a crisis hits, allocating a significant portion of your PR budget to events can leave your brand vulnerable and unable to respond effectively to changing conditions.

By investing in more flexible and adaptable strategies, such as digital PR, you can pivot quickly and adjust your communication and marketing efforts to match the evolving landscape – this also applies when you’re looking for ways to maintain market share during a recession. This ensures that your brand can respond effectively to unexpected challenges and maintain a consistent presence, regardless of the external factors at play.


In conclusion, while events have their place in PR strategies, it’s crucial to weigh the costs and benefits carefully. In a digital age where online platforms and digital marketing offer more cost-effective, scalable, and measurable methods of engagement, considering alternative strategies might lead to a more efficient allocation of your PR budget. At Touchdown PR, we’re here to help you make informed decisions about your PR budget, ensuring you achieve the best possible ROI. Contact us today to explore tailored strategies for effective exposure for your business.

Looking for expert PR advice? Touchdown PR is here to help optimise your PR budget and elevate your brand’s visibility, so contact us to find out more today.